How you specifically acknowledge support from the ArtsNL depends on the discipline you work in, and the nature of your group or organization. Some guiding examples are:

  • Dance: Media releases and interviews, posters advertising shows, performance programs at shows or festivals, list of funders at the end of a dance film, on packaging for the DVD of a dance film, on your website, in social media posts on all platforms, on any advertising for the performance (print or digital). ArtsNL support for choreographic development must be acknowledged in publicity and media, as described above, when the created work is presented.
  • Film: Media releases and interviews, posters for the film, list of funders at the end of a film in credits, on your website, in your social media posts on all platforms, on any advertising for the film (print or digital), and on packaging for a DVD. ArtsNL funding for script writing must be acknowledged in the finished film.
  • Multidiscipline: Media releases and interviews, posters advertising a performance, performance programs at shows or festivals, in any book, publication, or CD/DVD created as a result of the grant, at all gallery or public presentations of the work created, on your website, in social media posts on all platforms, on any advertising for the work (print or digital).
  • Music: Media releases and interviews, posters and publicity for a concert or CD release event, performance programs at shows or festivals, on CD/DVD packaging, on your website, in social media posts on all platforms, in music video credits, on any advertising for the album (print or digital). ArtsNL support for song-writing or composition must be acknowledged in publicity and media, as described above, when the created work is presented.
  • Theatre: Media releases and interviews, posters advertising performances, performance programs at shows and festivals, on your website, in social media posts on all platforms, on any advertising for the script and/or production (print or digital). ArtsNL support for script writing and/or development must be acknowledged in publicity and media, as described above, when the created work is presented.
  • Visual Art: Media releases and interviews, posters advertising an exhibition, at all gallery or public presentations of the work, on your website, in social media posts on all platforms, on any advertising for the work (print or digital). ArtsNL support for the creation of work must be acknowledged in publicity and media, as described above, when the created work is exhibited.
  • Writing: Media releases and interviews, within the finished publication (either on the back cover or on the copyright page), posters advertising a book launch, performance programs for readings at festivals, on your website, in social media posts on all platforms, on any advertising for the title (print or digital). ArtsNL support for the creation of a novel, poetry series, set of short stories, etc., must be acknowledged in the book when the created work is published.

The Required Acknowledgement of ArtsNL Grant Funding side of the acceptance contract for each program are available as PDFs, using the links below:

  • Professional Project Grants Program – Grant Acceptance Contract Required Acknowledgement Guidelines
  • Sustaining Program for Professional Arts Organizations – Grant Acceptance Contract Required Acknowledgement Guidelines
  • Annual Operating Program for Professional Arts Organizations – Grant Acceptance Contract Required Acknowledgement Guidelines
  • Community Arts Program – Grant Acceptance Contract Required Acknowledgement Guidelines
  • Professional Artists’ Travel Fund – Grant Acceptance Contract Required Acknowledgement Guidelines
  • ArtsSmarts – Grant Acceptance Contract Required Acknowledgement Guidelines
  • School Touring Program – Grant Acceptance Contract Required Acknowledgement Guidelines

You are receiving public /private funds in the form of a grant from ArtsNL for specific professional creative and artistic purposes as outlined in your application. As a condition of the Grant Acceptance Contract, you must acknowledge ArtsNL’s support in all promotional material associated with the project outlined in your grant application. This recognition must be equal to that given to corporate funders, or other sponsors/donors, for similar support.

ArtsNL must be acknowledged as a ‘funder’ (as opposed to being included in a collection of corporate sponsors/donors). This is important as ArtsNL grants are exclusively financial, and our processes include peer assessment to ensure the highest artistic goals are met within projects funded.

The official brand for ArtsNL must be used, adhering to the new brand standards guide (available in the ‘Logo’ section). The ArtsNL brand consists of both the graphic portion and the text (i.e. “Newfoundland and Labrador Arts Council”) and may not be manipulated in any way.

Grant recipients must also include the following acknowledgment message in their print and promotional materials (brochures, programs, websites, books, CDs, etc.) or when verbally thanking funders at public events or performances.

We acknowledge the support of ArtsNL, which last year invested $2.35 million to foster and promote the creation and enjoyment of the arts for the benefit of all Newfoundlanders and Labradorians.

NOTE: Failure to acknowledge the support of ArtsNL can result in a request to return funds awarded, and/or affect your eligibility for future funding.

Here are some quick tips to keep in mind that will allow ArtsNL to process and assess your application as efficiently as possible.

  1. Registering with the ArtsNL Online Application System: All applicants to ArtsNL must register with the ArtsNL Online Application System. Your registration must be reviewed by ArtsNL staff to confirm you, your group, or your organization meets the eligibility requirements that will allow you to apply to ArtsNL for funding. Online registrations are reviewed by ArtsNL staff. Staff may request additional information to confirm the registrant meets the ArtsNL criteria to be an eligible applicant for funding. Potential applicants are encouraged to complete online registration well before application deadlines. If you are unsure if you meet eligibility criteria, please contact ArtsNL program staff for clarification.  
  2. Final declaration acknowledgement in the online application form: All individuals listed as applicants on the application form must complete the final declaration and acknowledgement in the online application form. Groups and organizations may have a representative (an artistic director, general manager, board member or group member) do so. For ArtsSmarts, the school principal must complete this step.
  3. Financial Statements: All groups and organizations applying for funding from ArtsNL must upload the annual financial statement for its last completed fiscal year as part of an application to ArtsNL. For all but the Sustaining Program for Professional Arts Organizations (SPPAO), this document may be created internally by the applying group or organization, and must list income, expenses, a deficit /surplus for the last completed year, and any accumulated surpluses or deficits for the group or organization.  Financial statements are reviewed by ArtsNL staff only. Organizations and groups are expected to use their own funds to support their arts activities when possible. Significant accumulated surpluses or deficits (25% or more of your annual budget) will be questioned by ArtsNL staff, and will require a written explanation. An SPPAO application requires a review engagement financial statement completed by an independent and accredited financial professional for the last two completed fiscal years of the organization.
  4. Submitting Applications: Applications must be fully complete with final declaration and acknowledgement when submitted and must include all required parts of the application (completed application form, project description, project budget, resumes/bios of key participants, a financial statement for groups and organization, etc) as noted in the applicationfor the specific program.
  5. Submitting Support Materials: All support materials must be uploaded online by the application deadline.
  6. Letters of reference: Two Letters of Reference are recommended, but not required for first-time applicants. They should come from someone with expertise in the artistic discipline in which you are working. The person should be familiar with you and your work, and should be briefed about the specific project for which you are seeking support. The reference should offer an informed artistic assessment of your project, and your ability to complete it. Letters can be submitted with an application, or sent/ emailed directly to ArtsNL by the reference.  Letters from MHAs and MPs will not be accepted as letters of reference. Letters of reference must be uploaded under the support materials tab in the online application by the application deadline.
  7. Project start dates: Ensure your project starts after the date projects must start listed on the information sheet for the program you are applying to. Projects must happen within one year of being funded. ArtsSmarts and School Touring Program projects must happen within the school year in which they are funded.
  8. Project end dates: Project end dates are important because they establish when a final report on your project is due. ArtsNL should be informed in writing if you must change the start or end date for your project.
  9. Fees and Living Expenses: Only individual applicants to the PPGP can apply for living expenses, but an individual applicant cannot request both living expenses and a fee for service in the same application. Either is acceptable, but not both.

Support materials are intended to strengthen your application. They should be appropriate to your application and should reflect your ability to complete your proposed project. All support materials must be in a digital format and must be uploaded to the Support Materials tab in the applicable ArtsNL online application form.

ArtsNL can only accept support materials in the specific formats and to the maximums listed below.

  • Letters of Reference (PDF, max 2) Recommended for first-time applicants to the PPGP. References must be individuals with expertise in the artistic discipline in which you are working. They should be familiar with you and your work, and should be briefed about the specific project for which you are seeking support. References should offer an informed artistic assessment of your project and your ability to complete it. Letters from MHAs and MPs will not be accepted. ArtsNL reserves the right to request letters of reference from any applicant.
  • Images (JPGs, TIFF): A maximum of 20 images may be uploaded. Images should be appropriately titled so assessors can understand how they relate to your project description. It is recommended to submit multiple images in a single pdf document with descriptions of each image included. If uploading multiple images of visual art, an image list detailing the title, medium, size and year of creation for each work should be uploaded as a pdf document in the images section for support materials.
  • Manuscripts (PDF): A maximum of 30 pages of a manuscript may be submitted.
  • Scores (PDF): A maximum of 30 pages of a score may be submitted.
  • Films (MPEG4, QuickTime) Short films or longer works may be submitted. Assessors will typically view up to 30 minutes of video material per application. Video support materials can also be submitted through online links.                           
  • Audio Files (WAV or MP3) Up to five songs or two longer works may be submitted. Assessors typically will review up to 30 minutes of music for each application.
  • Recent Reviews/ Additional Resumes or Bios, etc. (PDF) A maximum of 20 pages of additional documents may be submitted inclusive of this section and the other documents section.
  • Online links for videos (max 2 short videos or one long video) Include any required passwords in your project description.
  • Other Attachments (JPG, TIFF, PDF, MPEG4, Quicktime, WAV, or MP3)

Any support materials uploaded after the application deadline, in an unaccepted format, or beyond the stated maximums will not be reviewed by assessment committees.

Documents stored in Dropbox, Google Docs, or other file sharing platforms cannot be accepted as support materials.

When including support materials please note the following:

  • Images should be of good quality and show only the individual art work. Clearly label images with your name, title of the work, the media, year created, and size of the work, or include this information on a separate page (pdf) in your project description.  It is recommended you submit 10 – 20 images with a visual arts application.
  • Manuscripts (up to 30 pages) should be included for any writing project; ideally it should be from the project for which you are seeking funding. Other writing samples can be included as well. They should be of your best work and, if possible, reflect the subject matter, genre or writing style of the project for which you are seeking support.
  • Audio support material should be of good sound quality, and offer a good sampling of your music. At least two selections should be included with a music application. The title of the works should be in the digital file name.
  • Computer based materials must be viewable on PC and Mac platforms. A website address should not be the only support material included.

Your budget will be thoroughly checked by ArtsNL and peer assessors. Be as clear and precise as possible in your budget projections and notes. Please note the following when completing your budget:

  • Capital costs (i.e. equipment purchase, computers, etc.) are not eligible for funding by ArtsNL.
  • Living allowances in the Professional Project Grants Program are considered for individual applicants only, and can be considered up to a maximum of $2,000 per month for full time work on a project. If you have other sources of income, this should be subtracted from the maximum living allowance.
  • Ensure you do not exceed the maximum grant request for the program you are applying to. Maximum requests are listed on information sheets and budget forms for each program.
  • Fees and travel costs can only be considered for individuals who are 18 years of age or older.
  • ArtsNL Travel Rates: Mileage: 34.31 cents/km.  Per Diem: maximum $49/day in province and $55/day outside the province. These rates may change without notice.
  • Budgeting should be realistic. Major discrepancies will become obvious in the final report.
  • All funds awarded must be spent in accordance with the project description and budget submitted with your application. You should promptly notify ArtsNL of any significant changes in your project plan (i.e. date changes, change to scope of project, etc.)
  • Be complete and accurate in your budgeting. If you are inexperienced with project budgeting, get help from someone with more experience or contact the program manager/officer.
  • Ensure your budget items are detailed and clearly explained, and that your projected income and expenses are balanced.
  • Applicants are expected to explore other sources of funding. ArtsNL is rarely the sole funder of a project.
  • Tuition fees for educational programs that qualify for student loan support are not eligible for funding.
  • In kind support should not be listed in your project budget. It can be listed on a separate page in your application.

The quality of your project description is directly related to your project plan. The more clearly you consider what you are going to do and how you are going to do it, the more effective your description will be.

Introduce your project description with a one or two sentence summary that simply states what you want to do and why you want to do it. Use plain language. The project description should also explain:

  • What do you want to do? (What, if anything, will be the end product? How will it be researched and created? How will it be presented? What will you need to make this project happen?)
  • Who will be involved? (Name all the key participants and be sure to include a bio or resume and, if possible, a letter from them discussing their role in the project.)
  • Where will the project take place? (Will you need to travel? If so, where?)
  • When will the project take place? This is a simple time line of what you see happening for your project. It simply shows you have some kind of plan. For example:

    Creation..………………….. April 1-20 (3 weeks)
    Production………………….. April 22-28 (1 week)
    Tour……………………………. May 3-17 (2 weeks)

  • Why do you want to do this project? (Why is it important for you as an artist or group to do this project? Is it part of your group’s mandate? Will it stretch you as an artist?)

All applicants are encouraged to contact the program manager/officer for review their application before it is submitted. Bring a copy of the initial draft of your application for comments. This assistance does not guarantee a successful application. An appointment with program staff can be booked online, or by contacting the ArtsNL office.

As of April 1, 2018, all applications for ArtsNL funding will need to be submitted through the ArtsNL Online Application System. Paper applications will no longer be accepted. Applicants who may need support using the Online Application System are encouraged to contact ArtsNL staff well before an application deadline to allow time to familiarize them with the online system. Video tutorials giving an overview of the online system, and how to complete an application for each program will eventually be available on the ArtsNL YouTube channel.

Please note that in the case of the Accessibility Support Fund, applicants do not apply via the Online Application System. However, applicants must meet the criteria for the program to which they are applying.

Yes, you must register with the ArtsNL Online Application System before you can complete an online application form.  Your registration must be reviewed by ArtsNL staff to confirm you, or the group or organization being registered is an eligible applicant for ArtsNL funding. You will be notified via email when your registration is approved. This process typically takes up to two business days to complete. ArtsNL staff may request additional documentation or information from a registrant before registration is approved. If documentation has been requested, the registrant will not be approved until requested documentation has been submitted and reviewed by ArtsNL staff.

The ArtsNL Online Application System is an organizational database that securely collects and maintains information on eligible applicants to ArtsNL programs, and allows them to complete and submit applications, support materials, and final reports in a paperless process. The system also allows program documentation and the peer assessment process to be as paperless as possible. The system has been designed and is maintained according to privacy protection standards defined in the Newfoundland and Labrador Access to Information and Privacy Protection Act.

The program manager/officer selects individuals to serve on peer assessment committees for each of the funding programs administered by ArtsNL. He/she works from a list of artists who have received ArtsNL funding in the past, or have a significant artistic background. This list was compiled by past and present ArtsNL members and staff, and is updated regularly. Peer assessors are selected to maintain a balance of male-female, urban-rural, in-out of province, and Indigenous/Francophone representation requirements. Members of the community are encouraged to recommend people. You may recommend yourself. Recommendations are accepted on an ongoing basis, an official recommendation form is available here.

An assessor may be used only once in a 12 month period on any peer assessment committee, and only once every two years for a specific program. Assessment committees usually include one ArtsNL member and between two and six members of the artistic community. Some programs, based on their nature, may require expertise from outside the arts community. The Professional Project Grants Program uses seven three-person committees to cover all artistic disciplines. Applications to the Professional Artists’ Travel Fund are reviewed by two assessors due to the responsive nature of the program, and the required two week turn-around on applications. All other programs are assessed by a five or six person assessment committee made up of individual artists representing each artistic discipline reflected in the applications received.

ArtsNL uses peer assessment for three reasons:

  • To ensure applications in a specific artistic discipline or area are evaluated by qualified individuals with experience in that area, and knowledge of the artistic community
  • To maintain an effective mechanism for ArtsNL to stay connected with the artistic community and its developing trends
  • To maintain the arms-length nature of ArtsNL, and protect arts funding from political influences.

ArtsNL uses a Peer Assessment process to review applications submitted for funding.

ArtsNL uses the following definitions to identify eligible applicants:

Definition of an individual professional artist:
A person shall be considered to be a professional artist if that person satisfies 4 of the following criteria, including at least one of the criteria referred to in paragraphs (a) to (c):

  1. the person receives or has received compensation which can be included in professional or business income;
  2. the person has a record of income or loss relevant to the history of his or her work and appropriate to the span of his or her artistic career;
  3. the person has received public or peer recognition by publicly disseminated critical reviews or appraisals or by similar means;
  4. the person has presented his or her work to the public by means of exhibitions, publications, screenings, performances, readings, or by other means appropriate to the nature of his or her work;
  5. the person is represented by a dealer, publisher, agent or similar professional representative appropriate to the nature of his or her work;
  6. the person devotes a reasonable proportion of his or her professional time to promoting or marketing his or her work;
  7. the person
    (i) has received professional training in an educational institution from a practitioner recognized in his or her profession, or
    (ii) is self-taught within the established practices of the person’s cultural traditions;
  8. the person has membership in a professional association, appropriate to his or her artistic activity,
    (i) whose membership is or categories of membership are limited under standards of the association, or
    (ii) which is a trade union or equivalent appropriate to his or her artistic activity; and
    (i) the person holds copyright in his or her own work and has received royalty or residual payment based on that copyright.

Definition of a collaboration of professional artists:
Each individual in the collaboration must meet ArtsNL’s definition of an individual professional artist (see above). A maximum of three individual professional artists can be part of a collaboration.

Definition of a professional arts group:
A group of individual artists who work in one or more of the artistic disciplines supported by ArtsNL:

  • that has the creation and/or presentation of works of art as its primary activity
  • that is composed of at least two individuals
  • that has all members meeting ArtsNL’s definition of a professional artist
  • that charges artist fees at established national standards for the artistic discipline(s) and practice in which it operates
  • that pays individual members artist fees at established national standards for the artistic discipline(s) and practice in which it operates
  • that has internal oversight of the group’s finances and can produce an annual financial statement

Definition of a professional not-for-profit arts organization:
A formal organization operating in one or more of the artistic disciplines supported by ArtsNL:

  • that has the creation and/or presentation of works of art as its primary activity
  • that is registered, or operates as a non-profit arts entity
  • that has a board of directors overseeing the operations of the organization
  • that has a paid artistic director, general manager, or equivalent
  • that pays artist fees at established national standards for the artistic discipline(s) and practice in which it operates
  • that has internal or external oversight of the organization’s finances and produces an annual financial statement

Definition of a community-based arts group:
A group of individual artists who work in one or more of the artistic disciplines supported by ArtsNL:

  • that has the creation and/or presentation of works of art as a primary activity
  • that is composed of at least two individuals
  • that operates in a not-for-profit capacity
  • that operates as a community-based organization (i.e. run by volunteers and typically does not pay a professional administrator or artistic director)
  • that has internal oversight of the group’s finances and can produce an annual financial statement

Definition of a community based not-for-profit arts organization:
A formal organization operating in one or more of the artistic disciplines supported by ArtsNL:

  • that has the creation and/or presentation of works of art as a primary activity
  • that is registered, or operates as a non-profit arts entity
  • that has a board of directors overseeing the operations of the organization
  • that operates as a community-based organization (i.e. run by volunteers and typically does not pay a professional administrator or artistic director)
  • that has internal or external oversight of the organization’s finances and produces an annual financial statement

Definition of a school in the kindergarten to grade 12 Newfoundland and Labrador school system:
An educational institution recognized as a school by the province of Newfoundland and Labrador that teaches the prescribed Newfoundland and Labrador school curriculum for kindergarten to grade 12 to children and youth.

All applicants must also meet the required age and residency requirements:

Residency, age and activity requirements:

Professional individual artist:

  • Must be a Canadian citizen or have Permanent Resident Status
  • Must be a current resident of  Newfoundland and Labrador for a minimum of twelve consecutive months at the time of application
  • Must be at least 18 years of age or hold post-secondary standing

Professional arts groups and professional not-for-profit arts organizations:

  • Must have been active in Newfoundland and Labrador for a minimum of one year at the time of submitting an application
  • Must have actively engaged in professional arts activities within the last year
  • Must have at least half its members (for groups) or board members (for organizations) residing in Newfoundland and Labrador
  • Must have at least half its members (for groups), or member artists and board members (for organizations) who are at least 18 years of age, or have post-secondary standing

Community-based arts groups and community based not-for-profit arts organizations:

  • Must have been active in Newfoundland and Labrador for a minimum of one year at the time of submitting an application
  • Must have actively engaged in community-based arts activities within the last year
  • Must have at least half its members (for groups), or board members (for organizations) residing in Newfoundland and Labrador
  • Must have at least half its members (for groups), or board members (for organizations) who are at least 18 years of age, or have post-secondary standing

Each ArtsNL program is targeted to serve an identified clientele and will only accept funding requests from applicants meeting the specific program eligibility criteria. Identified program applicants and the types of art activities each program will support are:

  • Professional Project Grants Program
    Professional individual Artists, Collaborations of Professional Individual Artists, and Professional Arts Groups. Grants support project costs related to creation, production, administration, travel, professional development, etc.
  • Sustaining Program for Professional Arts Organization
    Professional Not-for-Profit Arts Organizations in existence for at least 2 years. Grants support administration, operating, and production or presentation costs.
  • Annual Operating Program for Professional Arts Organizations
    Professional not-for-profit arts organizations. Grants support costs involved in operating the organization, and creating, presenting or producing artistic works including: artist and technician fees, venue rentals, administration cost, and travel expenses.
  • Community Arts Program
    Community Based Not-for-Profit Arts Groups and Community Based Not-for-Profit Arts Organizations. Grants support the costs of arts workshops, presentations, productions, new creations, adjudicator fees, artist fees, and travel costs.
  • Professional Artists’ Travel Fund
    Professional individual Artists, Collaborations of Professional Individual Artists, and Professional Arts Groups. Grants support travel costs for artists or groups that have been invited to take part in unexpected activities that will enhance their artistic careers. NOTE: Only applications for activities within Newfoundland and Labrador are currently being accepted. Click here for more details.
  • School Touring Program
    Professional individual Artists, Collaborations of Professional Individual Artists, Professional Arts Groups, and Professional Not-for-Profit Arts Organizations. Grants support the touring of productions to schools throughout the Newfoundland and Labrador.
  • ArtsSmarts
    Schools in the K-12 Newfoundland and Labrador school system
    Grants support school-based projects that:

    • Build local partnerships that link young people, artists or arts organizations, schools, and the broader community;
    • Enable schools to integrate arts activities into a variety of non-arts subject areas that align with the provincial curriculum;
    • Provide opportunities for young people to actively participate in the arts, thereby encouraging them to develop their intellectual and communication skills; and 
    • Enhance appreciation of the importance of culture and the arts, thereby encouraging long-term support for artists and arts organizations.

Applicants can get the assessment committee’s notes on their application from the program manager/officer only. Assessors provide written comments on the Assessment Form, and notes are taken of the assessment meeting. The program manager/officer can give this information to applicants as requested. Only the comments of the overall committee are provided. No statement is attributed to any one peer assessor. Peer assessors must not reveal they have been part of an assessment committee or discuss an application with the applicant is

ArtsNL releases only the names of peer assessors in an annual alphabetical list of peer assessors over
the past year.

The peer assessor is a representative of the arts community who has expertise and experience in the
artistic discipline or area for which the applicants are seeking funding. The assessor’s responsibilities are:

  • To fully understand his/her role and responsibilities before agreeing to serve on the assessment
    committee.
  • To review and evaluate the applications in the online assessment portal before the scheduled
    assessment committee meeting.
  • To contact the program manager/officer before the assessment meeting with any questions
    regarding the applications or any potential conflicts of interest.
  • To attend the scheduled assessment committee meeting and actively participate in the
    discussion and assessment of each application.
  • To complete an assessment of each application with comments on the assessment and reasons
    why the committee reached its decision on the online assessment portal.
  • To recommend which applications to fund and suggest funding amounts for those applications.

Applications are reviewed according to the policies, procedures, and criteria established by ArtsNL for
each granting program. This is outlined in detail on the assessment forms for each program. (Link to
Peer assessment forms or statement they are listed in program information.)

CONFIDENTIALITY:

Confidentiality is taken very seriously at ArtsNL. Assessors must not reveal that they are part of an
assessment committee. Assessors are not to discuss any aspect of an application with anyone other than

ArtsNL staff and other assessment committee members.

CONFLICT OF INTEREST:

ArtsNL defines a conflict of interest as any situation in which an individual could potentially be viewed as
promoting a private or personal interest in which they or a related party.

ArtsNL tries to ensure no assessor will be in a conflict of interest with any application they will be
assessing. If an assessor does find they have a potential conflict of interest with an application, then they must contact the program manager/officer immediately to discuss the situation. In most cases, it can be arranged for an assessor to leave the room for the discussion of the particular application. However, if an assessor has a conflict with several applications, or the conflict of interest could undermine the fairness of the assessment process, an assessor could be replaced. This decision is made at the discretion of the program manager/officer in consultation with ArtsNL executive director.

Relationships and positions that would lead an assessor to be in a potential conflict of interest include:

  • Having any direct family relationship to an applicant
  • Being the spouse, life partner, or currently dating an applicant
  • Being a current staff or board member of an organization seeking funding
  • Being a collaborator, or employee for a project seeking funding
  • Any situation in which an assessor feels they cannot make a fair and impartial review of an
    application.

ArtsNL Council members and staff are subject to the same conflict of interest guidelines as assessors.

For programs that require a peer assessment committee meeting, ArtsNL uses the following method:

  • Each application is reviewed in order, based on its file number.
  • The committee discusses the merits and concerns it sees in each application given the goals of
    the specific funding program, and records each assessorâ€TMs score for the application. An
    overall score is assigned to each application.
  • In the second round of assessment, the applications are ranked by score from highest to lowest,
    and this ranking is discussed and confirmed by the committee. The assessors then begin to
    allocate funding to the applications based on ranking, and finish when all available funds have
    been awarded.

Throughout this process the committee will attempt to gain consensus, but when this cannot be
achieved, a vote in which majority rules decides ranking for funding.

Peer assessors for the Professional Project Grants Program (PPGP), Annual Operating Program for
Professional Arts Organizations (AOPPAO), Community Arts Program (CAP), School Touring Program

(STP), and ArtsSmarts are paid assessor fees based on the length of the peer assessment meeting and
the number of applications being assessed.

Peer Assessment Meetings are limited to a half day (max 4 hours for up to 20 applications in the PPGP and 17 in multidiscipline assessment committees) or a full day (max 8 hours for up to 40 application on the PPGP or 35 applications for multidiscipline assessment committees). Half days will pay a meeting rate of $250 and full days $500.

In addition, assessors will be paid a reading fee of $10 per application.

The Sustaining Program for Professional Arts Organizations (SPPAO) assessment meetings will review up to 10 applications in a half day and up to 20 application for a full day. Assessors will also be paid a $10 per application reading fee.

A full one-hour lunch break will be taken for full day assessment meetings. Peer assessors are not paid for the lunch break. ArtsNL will provide food for those attending the meeting in person. A menu of lunch options will be emailed to you before the meeting. Assessors joining the meeting via video conference may spend up to $14 for a local lunch. Original receipts and a claim form must be sent to ArtsNL for reimbursement.

Peer assessment meetings are scheduled between 9:00 am to 5:00 pm, Monday to Friday.

Peer assessors are paid via direct deposit typically within 10 business days of the completion of the assessment meeting.

Bank account information must be supplied by the peer assessor. PATF application fees will be paid at the end of each fiscal year at a rate of $81 for each group of 5 applications reviewed. This will start for the fiscal year starting April 1, 2021.

The program manager/officer selects individuals to serve on peer assessment committees for each of the funding programs administered by ArtsNL. He/she works from a list of artists who have received ArtsNL funding in the past, or have a significant artistic background. This list was compiled by past and present ArtsNL members and staff, and is updated regularly. Peer assessors are selected to maintain a balance of male-female, urban-rural, in-out of province, and Indigenous/Francophone representation requirements. Members of the community are encouraged to recommend people. You may recommend yourself. Recommendations are accepted on an ongoing basis, an official recommendation form is available here.

An assessor may be used only once in a 12 month period on any peer assessment committee, and only once every two years for a specific program. Assessment committees usually include one ArtsNL member and between two and six members of the artistic community. Some programs, based on their nature, may require expertise from outside the arts community. The Professional Project Grants Program uses seven three-person committees to cover all artistic disciplines. Applications to the Professional Artists’ Travel Fund are reviewed by two assessors due to the responsive nature of the program, and the required two week turn-around on applications. All other programs are assessed by a five or six person assessment committee made up of individual artists representing each artistic discipline reflected in the applications received.

ArtsNL uses peer assessment for three reasons:

  • To ensure applications in a specific artistic discipline or area are evaluated by qualified individuals with experience in that area, and knowledge of the artistic community
  • To maintain an effective mechanism for ArtsNL to stay connected with the artistic community and its developing trends
  • To maintain the arms-length nature of ArtsNL, and protect arts funding from political influences.

Applicants can get the assessment committee’s notes on their application from the program manager/officer only. Assessors provide written comments on the Assessment Form, and notes are taken of the assessment meeting. The program manager/officer can give this information to applicants as requested.  Only the comments of the overall committee are provided. No statement is attributed to any one peer assessor. Peer assessors must not reveal they have been part of an assessment committee or discuss an application with the applicant is approached. All questions on an application should be referred to the program manager/officer.

ArtsNL releases only the names of peer assessors in an annual alphabetical list of peer assessors over the past year.

The peer assessor is a representative of the arts community who has expertise and experience in the artistic discipline or area for which the applicants are seeking funding. The assessor’s responsibilities are:

  • To fully understand his/her role and responsibilities before agreeing to serve on the assessment committee.
  • To review and evaluate the applications in the online assessment portal before the scheduled assessment committee meeting.
  • To contact the program manager/officer before the assessment meeting with any questions regarding the applications or any potential conflicts of interest.
  • To attend the scheduled assessment committee meeting and actively participate in the discussion and assessment of each application.
  • To complete an assessment of each application with comments on the assessment and reasons why the committee reached its decision on the online assessment portal.
  • To recommend which applications to fund and suggest funding amounts for those applications.

Applications are reviewed according to the policies, procedures, and criteria established by ArtsNL for each granting program. This is outlined in detail on the assessment forms for each program.

Confidentiality

Confidentiality is taken very seriously at ArtsNL. Assessors must not reveal that they are part of an assessment committee. Assessors are not to discuss any aspect of an application with anyone other than ArtsNL staff and other assessment committee members.

Conflict of Interest

ArtsNL defines a conflict of interest as any situation in which an individual could potentially be viewed as promoting a private or personal interest in which they or a related party.

ArtsNL tries to ensure no assessor will be in a conflict of interest with any application they will be assessing. If an assessor does find they have a potential conflict of interest with an application, then they must contact the program manager/officer immediately to discuss the situation. In most cases, it can be arranged for an assessor to leave the room for the discussion of the particular application. However, if an assessor has a conflict with several applications, or the conflict of interest could undermine the fairness of the assessment process, an assessor could be replaced. This decision is made at the discretion of the program manager/officer in consultation with ArtsNL executive director.

Relationships and positions that would lead an assessor to be in a potential conflict of interest include:

  • Having any direct family relationship to an applicant
  • Being the spouse, life partner, or currently dating an applicant
  • Being a current staff or board member of an organization seeking funding
  • Being a collaborator, or employee for a project seeking funding
  • Any situation in which an assessor feels they cannot make a fair and impartial review of an application.

ArtsNL Council members and staff are subject to the same conflict of interest guidelines as assessors.

For programs that require a peer assessment committee meeting, ArtsNL uses the following method:

  • Each application is reviewed in order, based on its file number.
  • The committee discusses the merits and concerns it sees in each application given the goals of the specific funding program, and records each assessor’s score for the application. An overall score is assigned to each application.
  • In the second round of assessment, the applications are ranked by score from highest to lowest, and this ranking is discussed and confirmed by the committee. The assessors then begin to allocate funding to the applications based on ranking, and finish when all available funds have been awarded.

Throughout this process the committee will attempt to gain consensus, but when this cannot be achieved, a vote in which majority rules decides ranking for funding.

Peer assessors for the Professional Project Grants Program (PPGP), Annual Operating Program for Professional Arts Organizations (AOPPAO), Community Arts Program (CAP), School Touring Program (STP), and ArtsSmarts are paid assessor fees based on the length of the peer assessment meeting and the number of applications being assessed.

Peer Assessment Meetings are limited to a half day (max 4 hours for up to 20 applications in the PPGP and 17 in multidiscipline assessment committees) or a full day (max 8 hours for up to 40 application on the PPGP or 35 applications for multidiscipline assessment committees). Half days will pay a meeting rate of $250 and full days $500.

In addition, assessors will be paid a reading fee of $10 per application.

The Sustaining Program for Professional Arts Organizations (SPPAO) assessment meetings will review up to 10 applications in a half day and up to 20 application for a full day. Assessors will also be paid a $10 per application reading fee.

A full one-hour lunch break will be taken for full day assessment meetings. Peer assessors are not paid for the lunch break. ArtsNL will provide food for those attending the meeting in person. A menu of lunch options will be emailed to you before the meeting. Assessors joining the meeting via video conference may spend up to $14 for a local lunch. Original receipts and a claim form must be sent to ArtsNL for reimbursement.

Peer assessment meetings are scheduled between 9:00 am to 5:00 pm, Monday to Friday.

Peer assessors are paid via direct deposit typically within 10 business days of the completion of the assessment meeting. Bank account information must be supplied by the peer assessor.

PATF application fees will be paid at the end of each fiscal year at a rate of $81 for each group of 5 applications reviewed. This will start for the fiscal year starting April 1, 2021.

Final Reports must be submitted through the online application system if the original application was submitted online. If you are submitting a final report for an older ArtsNL grant that was submitted on paper, please contact ArtsNL to ensure which information is required for a final report to be submitted via email.

Your final report must include the following:

Questions are asked in the final report regarding the funded project including:

  1. The overall concept, planning, and execution of your project. Include details, such as, who was involved, when it happened, and where it took place. Include comments on the reaction you have been getting to your project and/or the dissemination it has or will be given.
  2. Any challenges you encountered completing the project, how they were resolved, and any changes from your original proposal (e.g. dates, funding sources, personnel, program, etc.) If applicable, you may want to discuss the impact of a reduced grant on your project.
  3. The relevance of the project to you and your artistic work.
  4. Samples of works that were completed as part of the project (i.e., an excerpt of a manuscript, photographs of new works, videos, music and/or video files)
  5. PDF versions of press/promotional/marketing materials for the project.

A Financial Report that includes:

  1. A financial breakdown for your entire project i.e. a complete list of expenditures and revenues.
  2. Copies of receipts/cancelled cheques/signed invoices for the portion of your project funded by ArtsNL as detailed in your application. (Receipts are not required for living expenses or expenses under $25; however these items should be listed on your financial breakdown.)

When applying for new funding from ArtsNL, an applicant is permitted to have one final report owing across all ArtsNL programs. In this instance, a final report is considered owing on any past project funded by ArtsNL that is past the project end date listed on the application, or extended on approval of ArtsNL staff before the current application deadline. Applicants owing more than one final report across all ArtsNL programs will not be permitted to apply for further funding from the ArtsNL.

A final report on all projects funded by ArtsNL is typically required within three months of the project end date listed on the application form.  However, if an applicant already funded by ArtsNL seeks new funding from ArtsNL, the final report requirements listed in the other reporting FAQs apply.

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