Frequently Asked Questions (FAQ)

Who can apply to ArtsSmarts?

Only schools and school boards in the provincial K-12 system may apply. Projects must incorporate artistic disciplines served by ArtsNL. These are dance (contemporary and traditional styles), film and video, new media arts (computer animation, online art creation), multidiscipline (exploring two or more art forms), music (classical, modern, traditional), theatre (including storytelling and circus), visual arts (including traditional crafts, photography, pottery) and creative writing. If you have any questions regarding eligibility, please contact the program manager before submitting an application.

What artist can participate in an ArtsSmarts project?

Only professional individual artists, groups of artists, or professional not-for-profit arts organization are eligible to work in schools on ArtsSmarts Projects. These are defined by ArtsNL as follows:

Definition of a professional artist: A person shall be considered to be a professional artist if that person satisfies 4 of the following criteria, including at least one of the criteria referred to in paragraphs (a) to (c):

(a) the person receives or has received compensation which can be included in professional or business income;

(b) the person has a record of income or loss relevant to the history of his or her work and appropriate to the span of his or her artistic career;

(c) the person has received public or peer recognition by publicly disseminated critical reviews or appraisals or by similar means;

(d) the person has presented his or her work to the public by means of exhibitions, publications, screenings, performances, readings, or by other means appropriate to the nature of his or her work;

(e) the person is represented by a dealer, publisher, agent or similar professional representative appropriate to the nature of his or her work;

(f) the person devotes a reasonable proportion of his or her professional time to promoting or marketing his or her work;

(g) the person

(i) has received professional training in an educational institution from a practitioner recognized in his or her profession, or

(ii) is self-taught within the established practices of the person’s cultural traditions;

(h)  the person has membership in a professional association, appropriate to his or her artistic activity,

(i) whose membership is or categories of membership are limited under standards of the association, or

(ii) which is a trade union or equivalent appropriate to his or her artistic activity; and

(i) the person holds copyright in his or her own work and has received royalty or residual payment based on that copyright.

Definition of a professional arts group: A group of individual artists who work in one or more of the artistic disciplines supported by ArtsNL:

that has the creation and/or presentation of works of art as its primary activity that is composed of at least two individuals that has all members meeting ArtsNL’s definition of a professional artist that charges artist fees at established national standards for the artistic discipline(s) and practice in which it operates that pays individual members artist fees at established national standards for the artistic discipline(s) and practice in which it operates that has internal oversight of the group’s finances and can produce an annual financial statement

Definition of a professional not-for-profit arts organization: A formal organization operating in one or more of the artistic disciplines supported by ArtsNL

  • that has the creation and/or presentation of works of art as its primary activity
  • that is registered, or operates as a non-profit arts entity
  • that has a board of directors overseeing the operations of the organization
  • that has a paid artistic director, general manager, or equivalent
  • that pays artist fees at established national standards for the artistic discipline(s) and practice in which it operates
  • that has internal or external oversight of the organization’s finances and produces an annual financial statement

The professional individual artist, group of artists, or professional not-for-profit arts organization must also meet ArtsNL’s age, residency, and activity requirements defined as follows:

Professional individual artist:

  • Must be a Canadian citizen or have Permanent Resident Status
  • Must be a current resident of  Newfoundland and Labrador for a minimum of twelve consecutive months at the time of application
  • Must be at least eighteen years of age or hold post-secondary standing

Professional arts groups and not-for-profit arts organizations:

  • Must have been active in Newfoundland and Labrador for a minimum of one year at the time of application
  • Must have actively engaged in professional arts activities within the last year
  • Must have at least half its members (for groups) or member artists and board members (for organizations) residing in Newfoundland and Labrador
  • Must have at least half its members (for groups) or member artists and board members (for organizations)  who are at least 18 years of age or have post-secondary standing
How are applications assessed?

Applications are assessed by a multidisciplinary peer assessment committee, typically consisting of five to seven professional artists and experienced educators. At least one peer assessor will be from outside the province. Decisions are reviewed and ratified by Council. Government members of Council and ArtsNL staff do not vote on funding decisions.

Can I apply if I owe a final report on a past grant?

A final report on all grants awarded by ArtsNL is typically required within three months of the project end date listed on the application form. A final report form is available on ArtsNL’s online application system.

When applying for new funding from ArtsNL, an applicant is permitted to have one final report owing across all ArtsNL programs. In this instance, a final report is considered owing on any past grant awarded by ArtsNL that is past the end date listed on the application or extended on approval of ArtsNL staff before the current application deadline. Applicants owing more than one final report across all ArtsNL programs will not be permitted to apply for further funding from ArtsNL.

Grant Criteria

Program Guidelines:

  • Applications must be submitted using ArtsNL’s online application system. Paper copies cannot be submitted.
  • Incomplete or late applications will not be considered for funding.
  • Applicants are encouraged to book a meeting (by telephone, video conference, or in person) with program staff to discuss their application well before the application deadline.
  • Only one application will be accepted from each applicant (i.e., school or school board) per application deadline. All specific projects (i.e., separate projects in different grades) seeking funding must be included in the single application. Up to seven specific projects may be included in a single application.
  • Projects must incorporate whole classes. Projects using select groups of students (e.g., drama clubs, bands) will not be accepted.
  • All projects are partnerships between a professional artist/group/organization and a classroom teacher(s). As such, teacher(s) are required to be present in the classroom and participating in the project as fully as possible at all times when the artist is working with students.
  • Applicants may explore other sources of revenue. Applicants may not always be awarded the full amount requested.
  • Complete ArtsSmarts applications include:

i. Overall project title.
ii. Brief summary of the overall project at the school (max. 200 words).
iii. A listing of the number of students and teachers taking part in the overall project.
iv. A listing of the grade levels taking part on the overall project.
v. Overall project start and end dates.
vi. A detailed project description and budget for each specific project (i.e., separate projects in different grades). See Detailed Description on Each Specific Project section.
vii. A detailed overall budget for the whole school project.
viii. Résumé/bio for each artist involved in the project that confirms a professional arts practice as defined above, and confirms the individual’s province of residency.

  • Applicants may include support materials with their application. These should relate to the project for which you are seeking funding and must be in an acceptable format for upload to ArtsNL’s online application system. Support material must be uploaded as part of your application by or before the ArtsSmarts deadline date.
    Retroactive applications cannot be considered. The project, as described in your application, cannot start before you have been notified it has been funded by ArtsNL.
  • Capital costs (e.g, computers; equipment; instruments; books) are not eligible for funding.
  • Applicants will receive an email within three weeks of the submission of an application to confirm if the application is eligible for funding and will be sent to peer assessors for review.
  • ArtsNL funding will only support travel based on the most economical route possible (i.e., the cheaper overall travel cost for driving versus flying).
    Any artist fees or travel costs must be for artists 18 years of age or older.
    ArtsNL travel rates:

i. Current provincial mileage rate is embedded in the application budget form.
ii. Per diem for travel within Newfoundland and Labrador: Maximum $49/day ($9.80 breakfast, $14.70 lunch, $24.50 dinner)

  • ArtsSmarts cannot support teacher salaries or travel costs for students or teachers.
  • An artist, group, or arts organization can be part of no more than five applications per deadline.
  • Artist fees are $81 per hour of in-class time. Research and preparation time outside the classroom are included as part of this hourly in-class rate. Artist fees for project planning/debriefing meetings with teachers are $81 per hour calculated at a minimum of two hours per project.
  • Coordinator fees can be considered for schools in the first year of a whole school project only. Coordinator fees are $20 per hour to a maximum of $500 in ArtsSmarts funding. Coordinators must have an arts background and cannot be current employees of the school.
  • Technical fees for a project (e.g, clay firing; mounting exhibitions) will be considered at a rate of $71 per hour.
  • Final reports on all past ArtsNL grants must be submitted before ArtsNL will release funding for a new grant.

Apply Online

Gain access to grants, awards, and more.
Learn More